{"id":1135,"date":"2015-05-19T15:08:39","date_gmt":"2015-05-19T15:08:39","guid":{"rendered":"https:\/\/www.vanderbilt.edu\/studentorgs\/?page_id=1135"},"modified":"2025-07-18T13:10:12","modified_gmt":"2025-07-18T18:10:12","slug":"student-involvement-fair","status":"publish","type":"page","link":"https:\/\/www.vanderbilt.edu\/studentorgs\/manage-your-org\/student-involvement-fair\/","title":{"rendered":"Student Involvement Fair"},"content":{"rendered":"<p>Looking to get engaged on campus? Come out to the Student Involvement Fair to learn more about Vanderbilt&#8217;s student organizations as well as various departments that have leadership and involvement opportunities for students. The fair is <strong>Friday, August 22, 2025 from 3:00 pm-5:00pm <\/strong>in the <strong>Recreation and Wellness Center Field House<\/strong>.<\/p>\n<p>This event will provide incoming first-year and transfer students with the opportunity to learn about our active student groups, and to help them connect with a community away from home.<\/p>\n<p>It is also our hope that through this event, Student Organization Leaders retain the opportunity to successfully meet their mission objectives and continue to expand the community that contributes to the fabric of our Vanderbilt community.<\/p>\n<h3>Organizations from the following categories will all be present:<\/h3>\n<ul>\n<li>Campus Programming Organizations<\/li>\n<li>Club Sports<\/li>\n<li>Cultural Organizations<\/li>\n<li>Environmental Organizations<\/li>\n<li>Performing &amp; Fine Arts Groups<\/li>\n<li>Political Groups<\/li>\n<li>Pre-Professional Societies<\/li>\n<li>Religious &amp; Spiritual Groups<\/li>\n<li>Service Organizations<\/li>\n<li>Student Government<\/li>\n<li>Student Media<\/li>\n<\/ul>\n<h3>Organizations currently signed up for the Student Involvement Fair<\/h3>\n<p>The following organizations completed their registration form where they also confirmed attendance to this event.\u00a0 If your organization is not listed below and you would like for them to attend the fair, please check to see if:<\/p>\n<ul>\n<li><strong>Your organization completed their registration on Anchor Link<\/strong>\n<ul>\n<li>You can find this information by clicking on the &#8220;Submissions&#8221; option on Anchor Link (click on your initial or picture on the top right side of the page) and looking for 2025-2026 RSO Registration.<\/li>\n<li>Don&#8217;t worry if your registration form has been submitted but still remains &#8220;pending.&#8221; This does not impact your spot on the Involvement Fair list. There are a number of reasons that your form could remain in review before final approval, and you&#8217;ll be notified if further action is needed on your end.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Your organization checked &#8220;No&#8221; on a completed registration form<\/strong>\n<ul>\n<li>If your organization is registered and would actually like to attend, please send an email to <a href=\"mailto:studentorganizations@vanderbilt.edu\">studentorganizations@vanderbilt.edu <\/a>by <strong>August 8th<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Information For Attendees<\/h3>\n<p><span style=\"text-decoration: underline\"><strong>Helpful Information For Attendees<\/strong><\/span><\/p>\n<p>This year, the\u00a0<strong>Student Involvement Fair\u00a0<\/strong>will take place at the <strong>Field House in the<\/strong> <strong>Recreation and Wellness Center<\/strong>\u00a0on<strong> August 22nd <\/strong>from<strong> 3:00-5:00 pm.\u00a0<\/strong><\/p>\n<p><strong>The address for the location is:<\/strong><\/p>\n<p style=\"text-align: center\"><strong>2700 Children\u2019s Way<br \/>\n<\/strong><strong>Nashville, TN 37212<\/strong><\/p>\n<p>We encourage you to stop by and connect with over 300 student organizations in person or virtually, enjoy some free items,\u00a0 and meet our newest members of the community, including transfer students and members from the class of 2029.\u00a0 You may check back with this page periodically for updated information.<\/p>\n<p><strong>Helpful Tips:<\/strong><\/p>\n<ul>\n<li><span data-contrast=\"auto\">B<\/span><span data-contrast=\"auto\">ring your<\/span><span data-contrast=\"auto\">\u00a0phone to tap in at the<\/span> <a href=\"https:\/\/vanderbilt.maps.arcgis.com\/apps\/instant\/slider\/index.html?appid=d41396e8793d470cbda773fe15eb42de\"><span data-contrast=\"auto\">entrance through the Southeastern Conference lobby closest to 25<\/span><span data-contrast=\"auto\">th<\/span><span data-contrast=\"none\"> Ave<\/span><\/a><b><span data-contrast=\"auto\">.<\/span><\/b> <span data-contrast=\"auto\">SOLS staff will be present at the check-in table<\/span><span data-contrast=\"auto\"> &amp; throughout the building<\/span><span data-contrast=\"auto\"> to welcome you and answer questions.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">The organization categories will be color-coded on the organization list and on the area map. There will be signage<\/span><span data-contrast=\"auto\"> posted <\/span><span data-contrast=\"auto\">in each room with the organization categories.<\/span> <span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW182441818 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">Follow <\/span><span class=\"TrackChangeTextDeletionMarker TrackedChange SCXW182441818 BCX0\"><span class=\"TextRun SCXW182441818 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun TrackChangeTextDeletion SCXW182441818 BCX0\">instructions on traffic flow <\/span><\/span><\/span><span class=\"TrackChangeTextInsertion TrackedChange SCXW182441818 BCX0\"><span class=\"TextRun SCXW182441818 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW182441818 BCX0\">directional signage <\/span><\/span><\/span><span class=\"TrackChangeTextInsertion TrackedChange SCXW182441818 BCX0\"><span class=\"TextRun SCXW182441818 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW182441818 BCX0\">throughout the building<\/span><\/span><\/span><\/li>\n<li>Please drop by the Information Tables if you have any questions.<\/li>\n<li>Connect with all of the organizations that you are interested and learn more about them at their tables.<\/li>\n<\/ul>\n<h3>Information for Participating Student Groups<\/h3>\n<p>Registered Student Organizations that completed the following are eligible to table at the Student Involvement Fair:<\/p>\n<ul>\n<li>Had their completed registration\/registration renewal form approved by Student Organizations, Leadership, and Service.<\/li>\n<li>Checked &#8220;yes&#8221; on the Student Involvement Fair section of their registration form or emailed <a href=\"mailto:studentorganizations@vanderbilt.edu\">studentorganizations@vanderbilt.edu <\/a>\u00a0requesting to be added to the event prior to August 8th (must have completed registration\/registration renewal form beforehand).<\/li>\n<\/ul>\n<p>Before you head to the org fair, make sure you create an event on your\u00a0<strong>ANCHOR LINK<\/strong> profile to help you add students to your communications and keep them aware of your activities.\u00a0 There are many ways to track attendance through Anchor Link.\u00a0 Before tracking attendance, you must create your event on\u00a0<a href=\"https:\/\/anchorlink.vanderbilt.edu\/\">Anchor Link<\/a>.\u00a0 Please review the <a href=\"https:\/\/www.vanderbilt.edu\/anchorlink\/\">Anchor Link Resource page<\/a>\u00a0for specific instructions on attendance tracking.<\/p>\n<ul>\n<li>After creating your event, you can use a card reader and have students swipe their student IDs.\u00a0 Card readers can be reserved at the Central Library (if available)<\/li>\n<li>After creating your event, if you do not have a card reader, you can have students type their email address in the appropriate section on Anchor Link (refer to <a href=\"https:\/\/www.vanderbilt.edu\/anchorlink\/\">Anchor Link Resource page<\/a>).<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline\">Student Organizations Please note:<\/span><\/strong> when submitting an event on Anchor Link to track attendance at the Student Involvement Fair, please submit the event as &#8221; <span style=\"text-decoration: underline\">&#8216;Your organization&#8217;s name&#8217;<\/span> at the Student Involvement Fair.&#8221;<\/p>\n<p>Additionally, when registering your event, please select <strong>\u201cshow to\u201d Organization Members<\/strong> <em><u>only <\/u><\/em>so you do not appear on the overall event calendar. Your event will be <u>denied<\/u> if it is registered improperly. Please note the deadline for registering events in Anchor Link for the Student Involvement Fair is <strong>Friday, August 29 at 3pm<\/strong>.<\/p>\n<p><strong><u>Helpful Tips At The Fair<\/u><\/strong><\/p>\n<ul>\n<li><strong>Have your laptop(s) and other electronic items fully charged before arriving since no one will have access to electrical power<\/strong><\/li>\n<li>Create a trifold highlighting information about your organization\u2019s mission, goals, and accomplishments<\/li>\n<li>Have handouts ready with information about how to get involved and upcoming meetings and events<\/li>\n<li>Wear branded apparel or coordinated items and name tags to make it clear which organization you are with<\/li>\n<li>Make a plan for how you will make students interested in coming to your table (ex. giving away swag, candy, food, etc.)<\/li>\n<li><strong>Please use all available trash bins to dispose of any garbage or unwanted items.<\/strong><\/li>\n<\/ul>\n<h3><span style=\"text-decoration: underline\"><strong>Information For Student Organization Leaders\u00a0<\/strong><\/span><\/h3>\n<p>Student organization leaders are <strong>strongly encouraged to pass this message along to any executive board leaders who currently do not have access to the Anchor Link Leader Listserv.<\/strong><\/p>\n<p><strong>If your organization is not represented on the\u00a0Student Involvement Fair List (above) and Map\u00a0, they are not eligible to table at the event.\u00a0<\/strong><\/p>\n<p>Please review the map and table chart below to find out where your organization will be located in the area.\u00a0 Please note that this year you will be sharing an 8 foot table with another organization.\u00a0 We ask that you be mindful of the items that you will bring to this event.<\/p>\n<p><strong>Arrival and Preparation:<\/strong><\/p>\n<p style=\"line-height: 15.0pt;margin: 7.5pt 0in .0001pt 0in\"><span style=\"font-size: 11.5pt;font-family: 'Helvetica',sans-serif;color: black\"><span style=\"color: #000000;font-family: Helvetica, sans-serif\"><span style=\"font-size: 11.5pt\"><b>Your organization will need to arrive at 2:30pm to begin setting up its table.\u00a0 <\/b><\/span><span style=\"font-size: 15.3333px\"><b>Organizations<\/b><\/span><span style=\"font-size: 11.5pt\"><b>\u00a0must remain in the fair for the entire time.\u00a0<\/b><\/span><\/span><\/span><span style=\"font-size: 11.5pt;font-family: 'Helvetica',sans-serif;color: black\">The <a href=\"https:\/\/s3.amazonaws.com\/vu-wp0\/wp-content\/uploads\/sites\/119\/2017\/08\/21162522\/Rec-Center-Fair-Entrance-Map.pdf\"><span style=\"color: #336699\">Fair Entrance<\/span><\/a> will be open by then.\u00a0\u00a0<\/span><\/p>\n<p>Your organization will be notified by email prior to the event if we need to cancel.<\/p>\n<p><em>Please note:<\/em> only officially registered student organizations may participate in the fair. If you have NOT completed the registration on Anchor Link (completed registration by Aug 9th), your organization is not registered for the fair and will not be able to table at this event.<\/p>\n<p style=\"line-height: 15.0pt;margin: 7.5pt 0in .0001pt 0in\"><strong><span style=\"font-size: 11.5pt;font-family: 'Helvetica',sans-serif;color: black\">Attendance Tracking:<\/span><\/strong><\/p>\n<p style=\"line-height: 15.0pt;margin: 7.5pt 0in .0001pt 0in\"><span style=\"font-size: 11.5pt;font-family: 'Helvetica',sans-serif;color: black\">If you plan to <em><span style=\"font-family: 'Helvetica',sans-serif\">track attendance<\/span><\/em> at this event, we encourage you to create an event in <a href=\"https:\/\/anchorlink.vanderbilt.edu\/\"><span style=\"color: #336699\">Anchor Link<\/span><\/a>. When you register your event in its title <strong><span style=\"font-family: 'Helvetica',sans-serif\">MUST<\/span><\/strong> be: <strong><span style=\"font-family: 'Helvetica',sans-serif\">\u201cStudent Organization Name\u201d at the Student Involvement Fair<\/span><\/strong>. Additionally, when registering your event, please select <strong><span style=\"font-family: 'Helvetica',sans-serif\">\u201cshow to\u201d Organization Members<\/span><\/strong> <em><span style=\"font-family: 'Helvetica',sans-serif\">only <\/span><\/em>so you do not appear on the overall event calendar. Your event will be denied if it is registered improperly.\u00a0<\/span><\/p>\n<p>A limited number of card readers are available for check out at the Central Library.\u00a0 They will be provided on a first come first serve basis.<\/p>\n<p><span style=\"font-size: 11.5pt;font-family: 'Helvetica',sans-serif;color: black\">Rather than using paper sign-up sheets, go paperless and utilize Anchor Link to capture the names and e-mail addresses of all students interested in your organization. Follow this <a href=\"https:\/\/s3.amazonaws.com\/vu-wp0\/wp-content\/uploads\/sites\/119\/2017\/08\/21090034\/Attendance-Tracking.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #336699\">attendance tracking<\/span><\/a> link to learn more.<\/span><\/p>\n<p><strong>Questions?<\/strong> E-mail <a href=\"mailto:studentorganizations@vanderbilt.edu\">studentorganizations@vanderbilt.edu<\/a>\u00a0or seek one of our staff members during the event.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Looking to get engaged on campus? Come out to the Student Involvement Fair to learn more about Vanderbilt&#8217;s student organizations as well as various departments that have leadership and involvement opportunities for students. The fair is Friday, August 22, 2025 from 3:00 pm-5:00pm in the Recreation and Wellness Center Field House. 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